Site Specific Safety Plans (SSSP)


What you need to know about producing a Site Specific Safety Plan (SSSP) for your project.

What is a Site Specific Safety Plan (SSSP)?

A Site Specific Safety Plan (SSSP) is an agreement between businesses working on a specific site that determines how health and safety will be managed. When used correctly, it ensures that site information is regularly updated and safety is monitored. This helps all businesses involved in a project comply with New Zealand's Health and Safety at Work Act.

Benefits

A SSSP improves communication and makes work more efficient on site. Take for example scaffolding - one team may get this on site for a job, but if you are in the habit of sharing your site safety planning across all parties you’ll be able to see if any other teams need it later on for a separate job. It’s about working together and coordinating to make the site safer. 

Many major main contractors in New Zealand require a SSSP as a ‘must have’ for all sub-contractors to submit at the tendering process or at the least completed prior to work onsite. Being up to speed and having one prepared makes life easier for everyone.

The SSSP also acts as a step by step guide to ensure you meet all parts of your obligations under the new Legislation to record the following:

  • identifying and managing hazards
  • reporting accidents and incidents
  • training or supervising employees
  • preparing for emergencies – first aid and rescue plans
  • providing opportunities for employees to be involved in safety procedures
 

What's Inside?

 
 

1 - Agreement

This agreement establishes the basis on which businesses agree to work on a specific construction site.

 
 

2 - Site Job Hazard & Risk Register

This is used by the contractor to identify job-specific hazards.

 
 

3 - Task Analysis & Safe Work Method Statement

This register provides a tool for higher-risk activities. Higher risk is activities like confined-space or asbestos-related work.

 
 

4 - Hazardous Products & Substances Register

This is a register of products like glues, resins, solvents or fuels. You are required by law to have a completed register for every substance you bring to or use on site.

 
 

5 - Onsite Training and Competency Register

This register is a record of training, qualifications, experience and competencies for employees working on this site.

 
 

6 - Emergency Response Plan

This deals with any incidents that arise from activities requiring a rescue. Consider the roles and responsibilities for yourself, trained specialists, equipment operators, and emergency services.

 
 

7 - Site Safety Briefing / Toolbox Meeting

These are a means of structuring briefings and meetings in a logical way.

 
 

8 - Inspection Checklist
Inspection is a vital part of hazard management. Inspections range from specific (vehicles) to broad (sites), and differ from one industry or trade to another.

 
 

9 - Site Incident and Injury Register

This register records any incident that caused, or could have caused, harm to any person on-site.
 
       


What’s involved?

There are a number of ‘must do’s’ when it comes to a contractor and main contractor filling out a SSSP:

  • Both parties need to read the agreement to ensure it forms an accurate plan for the scope of work to be undertaken.
  • The agreement needs to be fully completed before any work starts on the site.
  • All questions need to be answered.
  • Both parties need to sign off the agreement for it to be valid.

Getting started:

The SSSP is free to download here. If you need help Site Safe has produced a free ‘Plain Safe’ help guide which guides you through each step. It’s important you fill out the agreement first as you may not need to complete all the nine forms.

Site Safe also runs a one day which assists you in completing a SSSP. It gives you a thorough understanding of the SSSP including job planning, registers, task analysis and toolbox meeting documentation.

To create a customised management plan to suit your individual needs, consultancy advice can be sought from a Site Safe or any H&S practitioner.